JOB OPENING:

Part-Time Deputy Treasurer/Deputy Clerk

Village of Ballston Spa

Pay: Starting at $23.00 per hour with possibility of increase depending on experience.

The Village of Ballston Spa is seeking an experienced municipal finance professional and well-organized individual to serve as Deputy Treasurer/Deputy Clerk. (Must be a resident of the village, Town of Ballston, Milton or Malta).

This position is a part-time position, approximately 28 hours per week, but must be flexible to assist with staff vacations or personal time as needed.

Qualifications:

Education: Bachelor’s degree in accounting, Finance, Business Management, Public Administration, or a related field is preferred; an associate’s degree with relevant experience may be acceptable. 

Experience: Several years of professional experience in accounting, bookkeeping, or municipal finance. 

Certifications: Membership in professional associations (e.g., Treasurer’s Association). 

Other Requirements: Notary Public is desired but not required, capable of performing sedentary work with occasional lifting to 30lbs., use of stairs for records retrieval and/or archiving, and able to work independently or as part of a team. 

The Deputy Treasurer, under the guidance of the Village Treasurer, is responsible for the accounting, collection, custody, and disbursement of the Village Treasury.

The successful candidate will possess:

· Proficiency with computers, including Windows, Microsoft Office, Excel and accounting software.

· Customer service/relations experience, including answering incoming multi-line calls as needed. Perform public relations work such as billing and collections, receiving and investigating complaints or inquiries, directing them to appropriate departments, personnel or other agencies.

· Excellent interpersonal, verbal, and written communication skills.

· Good problem-solving and analytical skills.

· Self-motivated and results oriented.

· Organized and able to multitask and prioritize tasks is a must.

· Posting cash receipts and preparation of bank deposits.

· Responsible for processing invoices for payment into accounting system.

· Utility and tax payment collections, process home closings within the Village, enter water meter readings on computer, receive payments, data entry, assist with preparing bi-annual (UTL), annual billing (Tax).

· Weekly and monthly payroll processing.

· Weekly payroll-related checks (Union Dues, Deferred Comp)

· Tracking of Comp Time Earned / Used and Clothing allowance tracking.

· Retirement Reporting (“Enhanced” reporting through NYSLRS).

· Online payment retrieval and posting.

· Responsible for other duties as necessary.

The Deputy Clerk, under the guidance of the Village Clerk, is responsible for assisting and issuing various permits, including birth certificates and handicap permits.

· Other duties may be required (for items such as research, compilation of data, copying, scanning and archiving documents).

· This position is largely a sedentary role, however, may require the lifting up to 30lbs and using stairs to access and/or store records.

· Assist with the creation of a Processes and Procedure Manual, and continued updates.

· Responsible for other duties as necessary and provide administrative support to all departments within Village hall.

 This position starts with a 6 Month Probationary Period.